Haldimand "Another Chat with the Mayor"
As Council is preparing for their first council meeting after a 6-week break, I once again have to wonder where certain council members come up with their ideas. I do believe that before you start reading this article, you will need to make yourself a cup of coffee !
As I was going through the agenda for the Tuesday August 7th, 2007 Council in Committee meeting, I came across the following resolution on the agenda. As I couldn’t believe what I was reading to be remotely possible, I called Mayor Trainer to ask what this was all about…….more detail about this later.
The following is the resolution being presented at council Tuesday August 7, 2007, and the following week Monday August 13, 2007 this will be written in stone with the second vote at Council of the Whole, if we don’t stop this!
Resolution Re: Mayors Office Correspondence Management
WHEREAS THE Mayors’ office receives a considerable volume of correspondence through written or electronic form;
AND WHEREAS THE MAYOR has acknowledged in the past that management of this correspondence, especially e-mails has been overwhelming to the point where many e-mails may go unanswered of otherwise not responded to;
AND WHEREAS the management of this correspondence is critical to the effective operation of the County;
AND WHEREAS the dissemination of this correspondence to the remainder of Council as well as the Clerk is if utmost importance to successfully conduct the business of the Corporation;
NOW THEREFORE BE IT RESOLVED;
THAT ALL correspondence sent and received through the Mayor’s office including all e-mail addressed to the Mayor by title or name, be copied to all councilors as well as the County Clerk;
AND THAT the Mayor’s assistant implement this direction for all hard copy correspondence;
AND THAT the General Manager of Corporate Services through the information Systems Division ensure that all e-mail sent to the Mayor by title or name, is automatically copied to all Councillors and the County Clerk;
AND THAT any questions or concerns from Councillors regarding specific correspondence to the Mayor’s office be first directed to the Mayor for a response and if required, the matter be referred to Council in Committee under the "Inquires, Announcements and Concerns of Councillors" part of the agenda.
WOW that is certainly a mouth full, and a lot of effort went into this resolution by Councilor Sloat, although I am unsure as to the wording of the resolution, whether this was solely CAO Bill Pearce, or a combination of both, or a combination of a few Council Members. Regardless I would think that there must have been some kind of meeting? A meeting that the Mayor once again was not "privy" to!
I am really trying hard not to be too "hard" on certain council members, but if you look around "guys" there is a lot of serious issues in Haldimand County! This is not a "Priority" that needs to be passed in a week! "All" members of council and the "Clerks office" and "Karen General" do not have the "right" to scrutinize "ALL" correspondence that comes to the "Mayor Elects Office"! Stick to doing your own "JOBS".
Now back to my call to Mayor Trainer, as I said earlier I called the Mayor to ask, "what is the deal about this resolution"? Well the answer surprised me, as I didn’t think that council would go this far, but they have! I should have known better as it is becoming more relevant that "certain members of council" are relentless in their personal charge to undermine the Mayor’s position!
Common practice in finalizing the agenda is a review meeting with CAO Bill Pearce, County Clerk Janis Lankester and Mayor Trainer, on the Thursday before the agenda goes out to Council Members. Last Thursday in the agenda meeting Mayor Trainer noticed on Page 3 of the agenda under Corporate Services, under "other", a resolution called "Mayors office correspondence management report". Mayor Trainer asked what this was regarding; CAO BILL Pearce informed her that this was a resolution that Councilor Buck Sloat is leading the charge of on behalf of members of Council, representing council’s position. CAO Bill Pearce was asked to write up the resolution for the council meeting, at the time of this meeting the resolution had not been written yet! Up until this time, I had presumed that "resolutions" were actually written by "council members", I was mistaken!
According to Mayor Trainer when she received her agenda on Friday she read the resolution for the first time! As you can imagine she is not pleased with this resolution. Mayor Trainer has a few calls into council members regarding this resolution but as of the time of our conversation, she had not heard back from anyone!
Here are a few reasons why I personally feel that this resolution needs to be put where it belongs………in a "garbage can".
I have no "representative" on Council! Reason! My Council Member Does Not Return My Phone Calls"! I live in Ward 2, and on many of an occasion I have called Councilor Buck Sloat, but he does not return my phone calls! So I have had to burden the Mayor, as she is my only "representative" on council. Now in saying that, just maybe there are a few other residents out there that also have "No Representation in their Ward", so they as well have to call or e-mail the Mayor! Hence maybe that is why sometimes she becomes a little overwhelmed with e-mails. But for any of us out there that have to deal "directly" through the Mayor because we are not "represented" we understand that it may take a bit longer to get a return phone call, or e-mail! We don’t have a problem with this, so why would Councilor Buck Sloat have a problem? Maybe he should "answer" his "own" calls!
When I contact my council "representative" which happens to be the "Mayor", I have a right to do that "confidentially"!
WHEREAS THE Mayors’ office receives a considerable volume of correspondence through written or electronic form; This statement is ridiculous, every "Mayor" in any Municipality would have the same situation, this does not give anyone the right to "scrutinize" or decide other the "Mayor" (person addressed to) what course of action is to be taken.
AND WHEREAS the management of this correspondence is critical to the effective operation of the County; This statement is a crock of s..t! When was the last time we heard that an e-mail that was a little late in receiving an answer, "effected the operation" of the County! Believe me if this had ever been the case, Councilor Sloat would have already informed the public one way or another!
AND THAT any questions or concerns from Councillors regarding specific correspondence to the Mayor’s office be first directed to the Mayor for a response and if required, the matter be referred to Council in Committee under the "Inquires, Announcements and Concerns of Councillors" part of the agenda. Give me a break, do you think for one moment that the correspondence would be directed to the Mayor first? This resolution is proof in the pudding, the Mayor didn’t know what this resolution was all about until she received her agenda at the same time as the rest of council! If this resolution goes through the Mayor would receive "surprises" every council meeting!
AND THAT the General Manager of Corporate Services through the information Systems Division ensure that all e-mail sent to the Mayor by title or name, is automatically copied to all Councillors and the County Clerk; Oh this one is really special, now a staff member, currently Karen General, will receive as well all the Mayor’s e-mails and she will ensure that all council members receive the information. It seems that at the start of this resolution that even the Mayor’s assistant won’t be trusted to do this part, which is to forward all "e-mail" information to all! Notice the part where it says by "title or name", they covered it all! Where will Karen General find the time to do all this additional work? Well looks like a request for a "raise" coming!
AND THAT the Mayor’s assistant implement this direction for all hard copy correspondence; Well look at that, they have all hard copy covered (mail) as well. Thank goodness they have shared the ownership of the Mayor’s office, by sharing the duties of making sure that "all" have "all" the information!
AND WHEREAS the dissemination of this correspondence to the remainder of Council as well as the Clerk is if utmost importance to successfully conduct the business of the Corporation; Well that says it in a "nutshell", "dissemination"…..spread the news!!!
Now if they are really serious about implementing this resolution, they should include the following;
AND WHERAS all e-mail, and hard copy correspondence that is sent to "all" members of "Council", should be in return sent to "all" other members of "council", and the "Mayor’s office", and such "e-mails" and hard copy correspondence be in return "sent" to "all" heads of staff, as this is "critical" to successfully conduct the business of the "Corporation".
There is a reason why we have Wards in Haldimand County. You vote for your "elected official" and the "Mayor" once every 4 years. Each Ward Council Member has their "own" e-mail address, as well as the "Mayor". Each member of Council is "responsible" for addressing the "concerns" of their "wards" at Council Meetings. If this "resolution" is adopted, the only elected "official" that it affects is the "Mayor", why? I believe that certain "council members" need to get a grip! The "PUBLIC" votes for the Mayor, start "respecting" the "public" which by the way is whom "you as a council member" represent!
If you don’t agree with the above resolution, the following is a list of our current council members, at this point I guess you could just contact any one of these individuals, as all "boundaries" seem to have been removed!
Leroy Bartlett 905 961 4834, lbartlett@haldimandcounty.on.ca
Lorne Boyko 905 774 6309, lboyko@haldimandcounty.on.ca
Tony Dalimonte 905 768 1260, tdalimonte@haldimandcounty.on.ca
Craig Grice 905 961 1264, cgrice@haldimandcounty.on.ca
Don Ricker 905 774 4661, dricker@haldimandcounty.on.ca
Buck Sloat 905 961 3270, bsloat@haldimandcounty.on.ca
Mayor Trainer 905 318 5932, Ext 201, mayor@haldimandcounty.on.ca
Sugar Coat this all you want, but bottom line is this, once approved "Council as a whole will be our Mayor"!

